Ssese Islands Literacy Project-GG1745370

Global Grant Application          
GG1745370   Draft
Basic Information            
Grant title            
Type of Project            
Humanitarian Project            
Address community needs and produce sustainable, measurable outcomes        
Primary Contacts            
  Name Club District Sponsor Role    
  David Rogers Kintu Kampala-Ssese Islands 9211 Club Host    
  Rudolf Lange Varel-Friesland 1850 Club International    
  Committee Members          
Host committee            
  Name Club District Role      
  Justine Kazibwe Kampala-Ssese Islands 9211 Secondary Contact    
  Peter Mark Mutebi Kampala-Ssese Islands 9211 Secondary Contact    
  International committee            
  Name Club District Role      
  Uwe Alberts Varel-Friesland 1850 Secondary Contact International    
  Armin Kloss Varel-Friesland 1850 Secondary Contact International    
  Do any of these committee members have potential conflicts of interest?      


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Project Overview


Tell us a little about your project. What are the main objectives of the project, and who will benefit from it?

  • To improve access by primary school children to quality basic education through provision of textbooks and appropriate teaching aids

reduce primary school drop-out rates in the district from 70 percent to 50 percent in 3 years

  • To the pupil to textbook ratio in primary schools from 1:7 to 1:3


improve the capacity of primary teachers to deliver quality basic education through provision of teacher guides and appropriate illustration materials


  • To support school sports activities thrcompletionughprovision of basic sports and games equipment/kits in an effort to attract and retain pupils at school and ensure


  • To supplement and strengthen existing district efforts in the delivery of valuable primary and secondary education.


Areas of Focus





BasicWhicheducationareaoffocusandliteracywillthis project support?


Measuring Success



Basic education and literacy


Which goals will your activity support?


Working to reduce gender disparity in education;Supporting studies for career-minded professionals related to basic education and literacy


How will you measure your project’s impact?




































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Measure Collection Method Frequency Beneficiaries
Number of benefiting school-age children Direct observation Every week 2500+
Number of new school-age students Direct observation Every three 100-499
Number of teachers receiving training in adult Direct observation months 100-499
Every three
education Public records months 2500+
Other Performance of schools at the National Every year
Examination levels Public records Every year 2500+
Other Reduction in school drop-out rates from
70% to 50% Direct observation Every year 2500+
Other Increase in participation by schools in
sports Surveys/questionnaires Every year 2500+
Other By the increase in literacy and numeracy
levels in the district      
Do you know who will collect information for monitoring and evaluation?    
Name of Individual or Organization        
Nseko Emmanuel Kasobya(The Kalangala District Education Officer)    
Address   for this task.    
Briefly explain why this person or organization is and Ev luati n as he does  
The District Education Office is well positioned to collectqualifiedformation for  
regularly carry out inspection of schools. He is also representing the districtmonitoringtheimplementation of this  
Location and Dates        
Humanitarian Project        
Where will your project take place? Province or state    
City or town    
Ssese Islands Kalangala District    


2017When-05will-22 yourto2017project-08-31 take place?




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Coopertating Organizations (Optional) Location
Name Website
Why did you choose to partner with this organization and what will its role be?
Partners (Optional)    
List any other partners that will participate in this project.  
Kalangala District Education Office  
Volunteer Travelers (Optional) Email
No. Name
Describe this person’s role in the project.  
Host sponsor confirmation of volunteer travelers  


Rotarian Participants




DescribeAssessthecommunityrolethatneedshost rotariansandplan thewillprojecthavein this project.

Raise part of the project funds and oversee project implementation Manage grant funds and be in charge of the project -site Develop MoU with Kalangala District Education Office

  • Undertake project monitoring and supervision


Assume project reporting, and maintain communication and dialogue with international partners and TRF for the life of the project


  • Publicize the project in local media and through country and district publications, as well as ensure there is visible Rotary identification in the project area


DescribeJointlytheplanrolethethatprojectinternationalwithhostRotariansRotarians will have in this project.

  • Maintainobilize project funds


the project communication and dialogue with host Rotarians, home district and TRF throughout the life of


  • Publicize the project in the international media and at district and zone meetings






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  What local currency are you using in your project’s budget?        
    The currency you select should be what you use for a majority of the project’s expenses.    
Local Currency U.S. dollar (USD) exchange rate Currency Set On
    UGX 3600   16/02/2017    
What is the budget for this grant?          
    List each item in your project’s budget. Remember that the project’s total budget must equal its total funding,
    which will be calculated in step 9. Every global grant includes a match of   least $15,000 from The Rotary
    Foundation’s World Fund. Project budgets, including the World Fund match, must be at least $30,000.
    # Category Description Supplier Cost in Cost in
            UGX USD
    1 Supplies MK Maths Bks P.1-P.7 Sharmick Bookshop 39469983   10964  
    2 Supplies MK Science Bks P.1-P.7 Sharmick Bookshop 35931966   9981  
    3 Supplies MK SST Bks P.1-P.7 Sharmick Bookshop 35595000   9888  
    4 Supplies MK English Bks P.1-P.7 Sharmick Bookshop 36949983   10264  
    5 Supplies MK RE Bks P.1-P.7 Sharmick Bookshop 35595000   9888  
    6 Supplies Assorted Teaching aids MK General supplies 10778400   2994  
    7 Equipment Sports equipment/kits Asiatic Sports 11500000   3194  
    8 Supplies Polythene sheeting(to cover Unique plastics 2000000   556  
    9 Training School Staff Training District Education 5220000   1450  
          Total budget: 213040332   59179  




Tell us about the funding you’ve secured for your project. We’ll use the information you enter here to calculate your maximum possible funding match from the World Fund.





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    #   Source Details Amount (USD) Support*   Total    
    1   Cash from Club Varel-Friesland   10,000.00 500.00 10,500.00    
    2 District Designated Fund (DDF) 1850   20,000.00 0.00 20,000.00    
    3   Cash from Club Kampala-Ssese Islands   3,000.00 150.00   3,150.00    
    *Whenever cash is contributed to the Foundation to help fund a global grant project, an additional 5 percent    
    is applied to help cover the cost of processing these funds. Clubs and districts can receive Paul Harris Fellow
    recognition points for the additional expense.                
How much World Fund money would you like to use on this project?       26179
You may request up to 26,500.00 USD from the World Fund.   DDF      
Funding Summary           20    
              Cash contributions:   13,000.00
        Financing subtotal (matched contributions + World Fund):   59,179.00
                Total funding:   59,179.00
Sustainability       Total budget:   59,179.00
Humanitarian Projects                  
Project planning                  
Describe the community needs that your project will address.                
    Found in Lake Victoria, Kalangala district (also called Ssese Islands) is an islands district composed of 84
    islands of which 64 are inhabited with an estimated population of 64,000 people. The majority of the
    population in the district falls under low income bracket, and in fishing as the main economic activity.
    The Rotary Club of Kampala Ssese Islands (RCKSI) carried outengagec munity needs assessment the district
    in July 2014. The findings of this study showed that the district has some of the worst education indicators in
    the country. Firstly, less than 28 percent of all school-age children are actually in school; only about 30 percent
    of the children recruited in P.1 actually complete P.7 while the textbook to child ratio is as low as 1:7 (the
    deal ratio is 1:1). Secondary, although he district’s performance in national exams at PLE slightly i  proved
    in 2011 and 2012, it is still below the national average. Furthermore, the statistics on literacy and numeracy
    levels in the district as per NATU and NAPE reports are some of the lowest in the country, something they
      ttributed to lack of appropriate textbooks and teaching aids. Besides, very few schools visited had equipment
    and kits for MDD and other co-curricular activities.   delivery of social services, incl.
    Moreover, due to its unique nature as an islands and fragmented  
        services is both difficult and very expensive. The problemdistrict,compounded by the fact that the district
    educationishard-to-reach area and hence is unable to attract and retain enough qualified teachers. In fact, during the
    needs assessment we noted staff gaps in all the schools visited. Additiona ly, we found out that UPE      
    al ocations to the schools from Government is too little and often comes late. schools, all of   are
    Although the district has 23 Government-aided primary schools and 3    
    located on 10 islands leaving the remaining 54 inhabited islands withoutsecondarysingleschool. Besides,them wide
    catchment areas in some islands negatively affect access to education as some children have to   more

thean 10km to and from school through unfriendly environmentemptationslikeforests. Aside from posingtravelbig risk to

lives of these children, many school girls encounter sexual                   along thosepurposeroutes. The needs

assessment study discovered that even the few boarding facilities constructed with the        of serving




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    because many parents cannot afford the boarding/maintenance fees and purchase of the necessary scholastic
    materials incl. text books. The devastating consequences of HIV/AIDS in the district (with  prevalence rate
    of 27 percent compared to the national average of 7.2 percent) have compounded the vulnerability of the
    islands communities.        
How did your project team identify these needs?      
        s from The Rotary Club of Kampala-Ssese Islands sent two Rotarians (Rotarian David Kintu and
    Rotarian Nel on Kabwama) to do needs assessment   primary and secondary schools in Ssese Islands in
    Kala gala District. The Rotary team started by approaching the District Education office which responded by
    assigning the District Inspector of schools to be part of the needs. The assessment took three days and at the
    end of it all 23 primary schools and 3 secondary schools were visited.      
How were members of the benefiting community involved in finding solutions?      
    during the needs assessment, the Rotarians and the inspector of schools visited these schools and met the
    Headteachers and other teachers, they also talked to some students. In the brief meeting at all these schools,
    the members expressed ideas on how to improve the need for basic education materials.
How were community members involved in planning the project?      
    • seeking ideas and opinions from stakeholders, including district education officer, district inspector of
    schools, school head teachers, director of studies and teachers in charge of co-curricular activities
    • provision of district plans and proposals by Kalangala District Local Government leaders
    • seeking guidance from school head teachers and district education officer on appropriate and relevant
    textbooks, teacher guides as well as equipment and materials for sports activities      
    • getting input from members of the PTA and the school management committees      
Project implementation        
    #   Activity     Duration  
    1   procurement of materials     two weeks  
    2   sensitization of teachers on the use and care of material   1 month  
    3   covering and stamping of books   two weeks  
    4   sensitization of children on use and care of material   three weeks  
    5   distribution of materials to schools   two weeks  
    Will you work in coordination with any related initiatives in the community?      
Briefly describe the other initiatives and how they relate to this project.      
    • There is ongoing local initiative by Kala gala Local Government, supported by partners to provide some
    textbooks and MMD materials to Government-aided schools, but these efforts are hampered by inadequate
    funding. The project will supplement and strengthen these efforts district to supplement
    • Our Rotary Club routinely undertakes quarterly medical interventions in

the district efforts. During one of these visits every year, the club also supportsKalangalafewschools in the district





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Please describe the training, community outreach, or educational programs this project will include.
Sensitizing the school management committees and local council leaders to advocate and demand
accountability on the use of the project materials and equi ment. vailable.
Sensitising sports teachers importance of sports and opportunities
RCKSI working in conjunction with both the district education office and district inspectorate of schools will
conduct the sensitization of teachers on how to use the new text books and teaching aids effectively.
How were these needs identified?   munity needs assessment   the district
The Rotary Club of Kampala Ssese Islands (RCKSI) carried out  c
in July 2015. The findings of this study showed that the district has some of the worst education indicators in
the country. Firstly, less than 28 percent of all school-age children are actually in school; only about 30 percent
of the children recruited in P.1 actually complete P.7 while the textbook to child ratio is as low as 1:7 (the
deal ratio is 1:1). Secondary, although he district’s performance in national exams at PLE slightly i  proved
in 2011 and 2012, it is still below the national average. Furthermore, the statistics on literacy and numeracy
levels in the district as per NATU and NAPE reports are some of the lowest in the country, something they
ttributed to lack of appropriate textbooks and teaching aids. Besides, very few schools visited had equipment
and kits for MDD and other co-curricular activities.  
What incentives (for example, monetary compensation, awards, certification, or publicity), will you use, if
any, to encourage community   to participate in the project?
• Will honour one communitymembersthat will offer the most outstanding/significant contribution/support to
the project with vocational service recognition  
• Will recognize and award the schools that will excel in academics and sports with prizes/trophies
List any community members or community groups that will oversee the continuation of the project after
grant-funded activities conclude.    
Education officers    
The District Inspector of Schools    




WillYes you purchase budget items from local vendors?



Explain the process you used to select vendors.


headAlltheteachers.materialsAllandtheequipmentitemswereareidentifiedreadilyavailableduringconsultationsandwillbepurchasedwithdistrictfromeducationlocalvendorsoffice inand school

Kampala. The uploadedproject-forma invoices were solicited from some of biggest and most reputable school supplies providers in Kampala.

NoDid you use competitive bidding to select vendors?


Please explain.

The competitive bidding will be donebecausethe moment the Global Grant is approved following the club’s


procurement procedures. This is               by that time we will have the latest competitive prices.


Please provide an operations and maintenance plan for the equipment or materials you equipmentantcipate

purchasing for this project. This plan should include who will operate and maintain the          and – Page 8 of 13 –


CupboardsThebooks will be coveredarequirementbypolytheneforthebyschoolstheschoolkeeplibrarianthebooks.Thebeforepolythenethey willget betheprovidedbooks.Nobyschoolthegrantwill
get books until the storage is worked on and its satisfactory  
A plan of borrowing and returning of the books should be given out by the school librarian. an should be
shared to the Education officer for approval.  
The school should avail a free reading room for the books.  
An annual stock taking will be done to find out if there is any loss of books. The school should provide in its
budget for replacement of lost books.  
Likewise  lockable drawer for the sports equipment will be put in place before the equipment is given to the
school administration.  
Describe how community members will maintain the equipment after grant-funded activities conclude.
Will replacement parts be available? covering to protect them and
All the textbooks will be marked with  Rotary logo and dressed in

prolong their shelf life. Besides being readily available in Kampala, polytheneallproject items will not require special skills to use or any spareplacementorreplacement parts. The schools will however take responsibility to ensure


proper utilization, repair and of the lost/worn out items. The DEO and DIS will enforce this requirement.


If the grant will be used to purchase any equipment, will the equipment be culturally appropriate and conform to the community’s technology standards?




Please explain.


The teachingbooksareAidsthe requiredarealsoapprovedbooksaccordingbytheNationaltotheNationalCurriculumCurriculumDevelopmentDevelopmentCentre.Centre.


sports equipment are the all-weather type that can be used on the surfaces in the Ssese Islands.


After the project is completed, who will own the items purchased by grant funds? No items may be owned by a Rotary district, club, or member.

23 primary schools in Kalangala District






Have you found a local funding source to sustain project outcomes for the long term? Yes


Please describe this funding source.


The project will be implemented through already existing district education structures


Will any part of the project generate income for ongoing project funding? If yes, please explain. No





Authorizations & Legal Agreements


Legal agreement


In consideration of receiving this global grant from The Rotary Foundation (TRF), the Sponsors acknowledge and agree that:


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  District Grants and Global Grants, which a e incorporated into and made part of this Agreement and
2. will abide by all terms and conditions set forth .    
The total financing amount of this Agreement thereinisU.S. dollar amount listed in the grant
  nnouncement letter. Any amount received in excess of the approved grant contributions will
  automatically be counted as general irrevocable giving to TRF and will not be applied to the global
3. grant.                  
All global grant funds provided by TRF shall not be used for any purposes other than those approved
  by TRF. TRF shall be entitled to receive reimbursement for any and all global grant funds deposited
  with, held by, or otherwise contributed to either both of the Sponsors that are spent for unapproved
  discretion progress is not conside to be satisfactory.    
  purposes as well as any funds used to benefit Ro arian or Rotary entity. In addition, TRF reserves the
4. right to audit the grant’s financial activities   any time and suspend any or all payments if in its sole
The Sponsors will keep TRF informed the grant’s progress by submitting progress reports every
  twelve months during the implementation of the grant activities. The will immediately inform
  TRF of any significant problems with the implementation of the grantSponsorsdeviations from the planned
  activities, including deviations in the     . The Sponsors will submit the final report with complete
5. financial accounting within two monthsbudgetof e grant’s completion.    
The Sponsors shall defend, indemnify, and hold harmless Rotary International (RI) and TRF,
  including their directors, trustees, officers, committees, employees, agents, associate foundations and
  representatives (collectively “RI/TRF”), from and against all claims, including but not limited to claims
  of subrogation, demands, actions, damages, losses, costs, liabilities, expenses (including reasonable
  attorney’s fees and other legal expenses), awards, judgments, and fines asserted agai st or recovered
  from RI/TRF arising out of any act, conduct, omission, negligence, misconduct, or unlawful act (or act
  contrary to any applicable governmental order or regulation) resulting directly or indirectly from a
6. Sponsor’s and/or participant’s involvement in grant-funded activities, including all travel related to the
grant. entire responsibility is expressly limited to payment of the total financing am unt. Neither RI
  RI/TRF’snorassumes any further responsibility in connection with this grant. Neither RI nor TRF is
7. responsible for unfunded travelers.              
TRF reserves the right to cancel this Agreement without notice upon the failure of either or both of the
  Sponsors to abide by terms set forth in this Agreement and the Terms Conditions for District
  Grants and Global Grants. Upon cancellation, TRF shall be entitled toandrefund of any global grant
8. funds, including any interest earned, that have not been expended.    
The failure of the Parties to comply with the terms of this Agreement due to an act of God, strike, war,
  fire, riot, civil unrest, hurricane, earthquake, or other natur l disasters, acts of public enemies,
  curtailment of transportation facilities, political acts of terrorism, or any reason beyond the
  reasonable control of the Parties sh ll not be deemedupheavals,breach of this Agreement. In such   event, the
  Agreement shall be deemed terminated and Sponsors shall refund all unexpended global grant funds
  within 30 days of termination.              
9. TRAVELERS 9-14 apply to those traveling on global grant funding (“Funded Travelers”)
Rotarians servingSectionsthe selection committee have exercised complete transparency and disclosed any
  actual or perceived conflict of interest due to the committee member’s association with a candidate or
10. participating institution.              
The Sponsors confirm that the Funded Traveler(s) are qualified to provide and/or receive this training
11. nd have the endorsement of our club or district. Additionally, the Sponsors affirm that the
activity/scholarshipIfisdecidedthat Funded Travelers are not performing adequately, TRF mustbeneficiarynotified. TRF
        has been planned in accordance w th the host sponsor and community.
  reserves the right to terminate this Agreement and arrange for immediate transportation for the
12. Funded Traveler(s) back to the Funded Traveler(s)’ home country.   nded Traveler(s)
Notwithstanding any provision in this Agreement to the contrary, in the event the F
  terminate their for any reason not by serious illness or injury or safety of the
  Fund   Traveler(s)participationtheserious   or injurynecessitatedofFunded Traveler’s family, TRF shall be entitled
  to refund of any global grant funds,illnesscluding any interest earned, that have not been expended
  ursuant to the terms of this Agreement. In addition,  ny Funded Traveler who terminates his/her
  participation prior to the end date listed in the Application for any reason other than serious illness or
  injury or safety shall be responsible for his/her own return transportation home. Additionally, any


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13. grant, including any interest earned, within 30 days of notification.  
Funded Traveler(s) are required to secure, for their trip, travel medical and accident insurance to cover
  medical care and hospitalization, emergency evacuation, and repatriation  f remains with limits as
  outlined in the terms and conditions. This insurance must be valid in the coun ry(ies) that the Funded
  Traveler will visit during their participation and cover the periods from the date of departure through
  the date of return. Upon request, Funded Traveler(s) shall provide evidence of such coverage to the
14.   nd TRF.        
Sponsors acknowledge and agree that Funded Traveler(s) are not employees of RI or TRF and are not
  entitled to or eligible in any way for, or shall participate in, any compensation, employee pension,
  h alth (medical or dental), workers compensation, life, disability, or any other insurance or other fringe
  benefit plan of RI or TRF. Nothing in this Agreement shall be deemed or construed by the Parties or
  any third party as creating the relationship of partnership, joint venture, or principal and agent between
15. or among any Funded Traveler(s), Beneficiaries, Sponsors, RI and/or TRF.
Unless indicated otherwise in writing, by submission of any photos in connection with any report,
  Sponsors hereby give publication rights to RI and TRF for promotional purposes to further the Object
  of Rotary, including but not limited to RI and TRF publications, advertisements, and websites.
  Sponsors also authorize RI and TRF to share photos from reports with Rotary entities for promotional
16. purposes to further the Object of Rotary.      
Only the laws of the State of Illinois, USA, without reference to its conflicts of laws principles, shall
  govern all matters arising out of   relating to this Agreement, including, without limitation, its
17. interpretation, construction, performance,  nd enforcement.  
ny legal action brought by either Party against the other Party arising out of or relating to this
  Agreement must be brought in either the Circuit Court of Cook County, State of Illinois, USA or the
  Federal District Court for the Northern District of Illinois, USA. Each Party consents to the exclusive
  jurisdiction of these courts, and their respective appellate courts for the purpose of such actions.
  Nothing her in prohibits a party that obtains judgment   of the designated courts from
18. enforcing the judgment in any other court.   eitherforegoing, TRF may also bring legal
This Agreement binds and benefits the PartiesNotwithstandingtheirrespective administrators, legal
  action against Sponsors and/or Funded Traveler(s)   any court with jurisdiction over them.
19. representatives, and permitted successors and assigns.    
If any provision of this Agreement is to be illegal, invalid or unenforceable, the remaining
20. provisions of this Agreement shall remaindeterminedfull force and effect.  
Sponsors may not assign any of its rights under this Agreement exc pt with the prior written consent of
  TRF. Sponsors may not delegate any under this Agreement w thout the prior written
  consent of TRF. Any purported assignmentperformanceofSponsor’s rights or delegation of performance without
21. ’s prior written consent is void.      
TRF may  ssign some   all of its rights under this Agreement to an associate foundation of TRF. TRF
  may delegate any under this Agreement to an associate foundation. Any other purported
  assignment of TRF’sperformancerightsdelegation of performance without the Sponsors’ prior written consent is
22. void.          
Sponsors will comply with all economic and trade sanctions, including those implemented by the Office
  of F reign Assets Control (OFAC) of the United States Department of Treasury, and will use
  reaso able efforts to ensu  that it does not support or promote violence, terrorist activity or related
23. tra ning, or money laundering.        
This Agreement constitutes the final agreement between the Parties. No amendment or waiver of any
  provision of this Agreement shall be effective unless it is in the form of a writing signed by the Parties.
Primary Contact authorziations        
Application Authorization        
By submitting this global grant application, we agree to the following:  
1. All information contained in this a plication is, to the best of our knowledge, true and accurate, and we
intend to implement the activities as presented in this application.    
2. The club/district agrees to undertake these activities as a club/district.  


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  3. We will ensure all cash contributions (as detailed in the grant financing) will be forwarded to The Rotary
  Foundation (TRF) or sent directly to the global grant bank account after Trustee approval of the grant.
  4. Rotary International (RI) and TRF may use information contained in this application to promote the
  activities by various means such as The Rotarian, the RI international convention, RVM: The Rotarian Video
  Magazine, etc.           d TRF   y provide our contact
  5. We agree   share information on best practices when asked, a
  information to other Rotarians who may wish advice on implementing similar activities.
  6. To the best of our knowledge and belief, except as disclosed herewith, neither we nor any person with
  whom we have or had  personal or business relationship are engaged, or intend to engage, in benefiting from
  TRF grant funds or have any interest that may represent  potential competing or conflicting interest. A
  conflict of interest is defined as a situation in which a Rotarian, relationship to an ou side organization, is in
  a position to influence the spending of TRF   funds, or influence decisions in ways that could lead directly
  or indirectly to financial gain for the Rotarian,grantbusiness colleague, or his or her family, or give improper
  advantage to others to the detriment of TRF.        
All Authorizations & Legal Agreements Summary    
Primary contact authorizations          
  Name Club District Status    
  David Rogers Kampala-Ssese 9211        
  Kintu Islands          
  Rudolf Lange Varel-Friesland   1850        
  District Rotary Foundation chair authorization        
  Name Club District Status    
  Harish Bhatt Bahari-Dar-es- 9211        
  Eckhard Heyse Wilhelmshaven   1850        
  DDF authorization              
  Name Club District Status    
  Eckhard Heyse Wilhelmshaven 1850        
  Sibylle Thalmann- Westerstede   1850        




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Name Club District   Status
Helen Kawesa Kampala-Ssese 9211
Christoph Stecher Islands 1850

Bank Information